5 Steps to Creating a Successful Fundraiser

I love event fundraising and the excitement it brings: generous people getting together to further a worthy cause, deliciously-bad-for-you food being served and the account totals that are calculated at the end of the event. A fun evening AND the chance to help others; what could be better!? Here are some guidelines to help your event run smoothly from recruiting volunteers to social media fundraising.

Right now I am on a committee for a Crab Feed to take place in early March so my mind is in event mode. I am in charge of the decorations and live and silent auctions, but somehow committee members seem to have an opinion and hand in all the other areas of the event, too. While this is far from being my first non-profit event that I am involved with, I am still learning a ton about the process of creating a successful fundraiser. Here are some things to keep in mind:

1)      What is your specific goal? What project are you working towards and what is your financial target? When people know how much you want to raise, it’s much easier to reach a specific amount. If you aim low, that’s where you’ll end up.

2)      Is this a one time or annual event? – When you keep this idea in mind, it will determine how you plan. Keep meticulous records, take pictures and video for the following year’s advertising and announce it at the event so your donors can plan to save the date. It is also important that everything runs smoothly so that your guests will want to come back and bring friends.

3)      Carefully choose your volunteers – The leader of the non-profit that I am volunteering for in the Crab Feed is awesome; she is gracious, appreciative, listens and has a great passion for the cause. The volunteer leader under her is quite the opposite. Determine what your volunteers’ strengths and weaknesses are so you can apply their skills to the best job suited for them. Choose your volunteers and their roles carefully because they reflect you and your charity.

4)      Relationship building – The best way to get donations for an auction is through relationships. Do you go to a particular restaurant every week? Ask for a gift certificate. Do you have a faithful donor who owns a spa? Ask for a product gift basket. Sending out a mass of donation letters to companies is basically a waste of time and postage.

5)      Get the word out – Facebook, Twitter and e-mails are a great way to promote your event through online fundraising tools. Instead of sending save the date cards, write a few posts or tweets. Online communication is also a good way to ask for donations (but be specific on what you are looking for.)This method is perfect for informal information and requests, but stick to the tried and true invitations for formal events. A donation link on your website is also perfect if someone is unable to attend; they can still contribute through without being present. Finally, you can use this medium for a general thank you and update on your goal, but send traditional thank you letters for those who donated or participated.